FLSA
Hourly; Non-Exempt; Full-Time
Location
Fort Myers, FL
Overview
The Accounting Clerk is responsible for assisting and supporting the accounting department with the preparation, reconciliation, and maintenance of vendor, supplier, and various other accounts, statements, and financial functions and processes.
Duties
Core duties include but are not limited to the following:
- Enter and process A/R invoices.
- Prepare, cut, and process A/P and A/R checks.
- Review and reconcile vendor, supplier, and account statements and invoices.
- Rectify invoice discrepancies.
- Create and maintain vendor list.
- Review estimates, cost reports, and A/R billing contract to confirm accuracy of rates and fees.
- Maintain weekly A/R aging report.
- Resolve liens and process releases.
- Assist with sub-contractor and vendor payment discrepancies, including investigation and resolution.
- Assist with sub-contractor check compliance, contract maintenance, change orders, liability insurance compliance, pay applications, bond verification, notice to owners process.
- Maintain the relevant accounting software modules and intranet sites relating to sub-contractor contracts, checks, change orders, liability insurance, pay applications, bonds, and notice to owners.
- Prepare sub-contractor communications via email and mail as necessary.
- Verify sub-contractor check compliance.
- Create “Check Release” in accounting system and mail sub-contractor check when approved and verified.
- Any and all additional duties as reasonably assigned.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Education
- 3+ years of A/R or A/P experience is required.
- 1+ years of experience with accounting software is required.
- Bachelor of Science in Finance or Business Administration is preferred.
- Experience with Viewpoint Vista is preferred.
- Proficient with Microsoft Office (Outlook, Word, and Excel) is required.
Skills & Abilities
- Highly organized with good time management skills.
- Ability to multi-task and prioritize in order to meet tight deadlines.
- Professional written and verbal communication skills.
- Positive, inquisitive, proactive, and collaborative attitude with the ability to work well with all Company employees, customers, vendors, suppliers, and the general public.
- Maintain professional internal and external relationships that meet the Company core values.
- Build trust, communicate effectively, foster innovation, focus on the customer and solve problems creatively and demonstrate high integrity.
Travel
This position does not require travel.
Work Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly sitting for long periods of time. Compliant with the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Employees have a duty of care for the health and safety of their co-workers, customers, and the general public. Careless reckless action will not be tolerated.